Case study · Center for Anthroposophy
Summer residency operations
Gluten-free, vegan, allergy-conscious meals are no small feat — especially when you're serving 5,227 of them, three times a day, across 30 days and seven programs. The head chef needed accurate headcounts, but the numbers lived in four different systems.
5,227
meals planned
4
systems reconciled
1
daily chef order
To order food, the kitchen needed a day-by-day headcount. But attendees and faculty were tracked across a registration system, a faculty spreadsheet, a residency calendar, and a master planning file. Getting it wrong meant wasted food, wasted money, or people going without.
One automation that reads all four sources and assembles the daily meal count on its own — applying the right rules along the way such as arrival days are dinner-only and holidays close the kitchen.
The kitchen orders against real numbers instead of best guesses. What once took hours of careful cross-referencing now assembles itself. A companion tool even re-prices the full meal-and-housing bill to settle up with the host site automatically.
A few hours of API integration, one custom automation, and results delivered straight to email. 10 hours with SageRock at $1,000 — a one-time build that replaced 25+ hours of manual work this year, and every year after.
At a glance
Scattered inputs reconciled into a single day-by-day sheet.
Every group and stay-length handled automatically.
Meals and housing repriced line by line for the caterer.